Time For A Clear, Consistent Policy for Sponsorship
Posted by auroracitizen on March 28, 2011
See below for a letter that I have sent to Mayor Dawe and Councillors. Anyone wishing to contact the Mayor or the Council members about this matter is encouraged to do so. (Feel free to copy some of the text, but be sure to express your own views as well!)
Geoff Dawe can be reached at firstname.lastname@example.org.
The rest of Council can be reached at email@example.com.
Dear Mayor Dawe and Aurora Town Councillors,
Since taking office as the elected Mayor and Council of Aurora, you have been approached by not-for-profit agencies and charities asking for sponsorship or the use Town of Aurora facilities. You have at times agreed to sponsor these groups.
Other groups who have user agreements for town-owned facilities often use these facilities for fundraisers for third-party charities. There does not appear to be a way of ensuring that these groups follow any particular guidelines.
I think it is important for our Town Council to have a good working relationship with not-for-profits and charities. These organizations contribute to the betterment of life in our community in substantial and tangible ways. They give us a focus for making the Aurora a strong community for everyone.
However, your Council is not treating all the charities and not-for-profits that exist in Aurora on an equal footing. Because you don’t have a policy for your evaluation and acceptance of these applications from charities and not-for profit groups, and because groups with whom you have an agreement for one kind of use of town-owned facilities are also using those facilities for fundraising, you are dispensing support arbitrarily.
The only way you, as Council, can begin to choose which not-for-profit and charity groups to support in a fair manner is to set a policy that you then abide by. This policy, developed with input from all the stakeholders involved, would be the framework on which you could base your decisions.
I encourage you to work in concert with these groups in Aurora as well as with other stakeholders (Leisure Services Department, the Aurora Seniors’ Association, Sport Aurora and its contingent membership, York Region District School Board and its School Councils to name just a few) to develop a framework that treats all organizations the same: they all have the opportunity to use the facilities of the Town of Aurora for the good of the entire community.
We are really fortunate to have a great community that values many contributors: those elected and those who see a need and rise to the challenge. It’s time for your group to take the lead and forge strong partnerships with clear goals and expectations.